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Timesheets & Invoicing

Timesheetscollected.
Invoicesraised.Automatically.

ATSpro replaces spreadsheet-based timesheet management for temp and contract recruitment agencies. Workers submit from a branded portal, clients approve online, and invoices are raised automatically. Exports to Sage, Xero, and QuickBooks.

No credit card required \u00b7 14-day free trial \u00b7 Cancel anytime

ATSpro
Timesheets
2 awaiting approval
Generate
Export →
Submitted
2
Approved
1
Invoiced
1
Value this week
£10,500
WorkerClientWeekHoursRateTotalStatus
Sarah ChenTechVentures UK21–27 Apr37.5h£650/d£3,250SUBMITTED
James WilsonCloudFirst Ltd21–27 Apr40h£550/d£2,750APPROVED
Marcus JohnsonNexus Business21–27 Apr35h£480/d£2,400INVOICED
Priya RajanMonzo14–20 Apr37.5h£620/d£2,945PAID
Tom BradleyStudio Collective21–27 Apr40h£420/d£2,100DRAFT
5
Timesheet workflow stages
Draft to Paid — fully automated
4
Payroll export formats
Sage, Xero, QuickBooks, CSV
0
Manual invoice entry needed
Billing agent handles it all
£42M+
In placements tracked
perm & contract combined
Worker Submission Portal

Workers submit. You approve.

Chasing timesheets by email is a time sink that grows with every worker on your books. ATSpro gives every temp and contractor a branded portal where they submit their hours, log expenses, and flag sick days or holidays — from any device, without calling your office.

Branded submission portal sent to workers via secure link each week
Daily time entries with start time, end time, break, and status (worked, sick, holiday)
Expense claims with category and receipt upload attached to the timesheet
Workers can view their full submission history and payment status
Automated reminders sent if a timesheet is overdue
ATSproTimesheet Submission — Week 21–27 Apr
In Progress
Worker
Sarah Chen
Client
TechVentures UK
Role
Senior React Developer
Rate
£650/day
DayDateStartEndBreakHoursStatus
Mon21 Apr
08:30
17:00
30m8hWORKED
Tue22 Apr
08:30
17:00
30m8hWORKED
Wed23 Apr
08:30
17:00
30m8hWORKED
Thu24 Apr
08:30
17:00
30m8hWORKED
Fri25 Apr
08:30
13:30
-5hWORKED
Sat26 Apr
-
-
--
Sun27 Apr
-
-
--
Total: 37 hours£3,006.25
Client Approval Portal

Clients approve in one click. No login needed.

Getting timesheet approvals from busy hiring managers is one of the biggest bottlenecks in temp recruitment. ATSpro sends clients a branded approval portal via a secure link — they see all pending timesheets, can approve everything in one click, and never need to create an account.

Branded approval portal accessible via secure link — no client login required
Approve individual timesheets or all pending timesheets in one action
Clients can query or reject with a reason, which notifies you immediately
Approval deadline banner reminds clients when payment processing will be affected
Full approval audit trail with approver name, title, and timestamp
ATSpro
Timesheets
2 awaiting approval
Generate
Export →
Submitted
2
Approved
1
Invoiced
1
Value this week
£10,500
WorkerClientWeekHoursRateTotalStatus
Sarah ChenTechVentures UK21–27 Apr37.5h£650/d£3,250SUBMITTED
James WilsonCloudFirst Ltd21–27 Apr40h£550/d£2,750APPROVED
Marcus JohnsonNexus Business21–27 Apr35h£480/d£2,400INVOICED
Priya RajanMonzo14–20 Apr37.5h£620/d£2,945PAID
Tom BradleyStudio Collective21–27 Apr40h£420/d£2,100DRAFT
Automated Invoicing

Invoice raised the moment a timesheet is approved.

The billing AI agent watches for approved timesheets and raises invoices automatically \u2014 pulling the correct rate, calculating the total, applying VAT, and sending the invoice to the client contact on file. No manual invoice creation. No missed billing.

Invoices auto-generated when a timesheet moves to APPROVED status
Pay rate and charge rate per worker pulled from the placement record
Expenses line items included automatically when attached to the timesheet
Invoice sent to the client contact via email with a PDF attachment
One-click sync to Xero, QuickBooks, or FreeAgent for reconciliation
ATSproInvoice — INV-2026-0142
ISSUED
Bill To
TechVentures UK
David Chen, Engineering Director
london@techventures.co.uk
Invoice Details
INV-2026-0142
Issued: 28 Apr 2026
Due: 28 May 2026
DescriptionQtyRateAmount
Sarah Chen — Senior React Developer (21–27 Apr)37.5h£86.67/h£3,250.00
Expenses — Travel (receipts attached)1£142.50£142.50
Subtotal£3,392.50
VAT (20%)£678.50
Total£4,071.00
Payroll exports — Sage, Xero, QuickBooks, CSV

Export approved timesheets in the exact format your payroll system expects. Sage 50, Xero Payroll, QuickBooks Payroll, and a generic CSV for any other system. Run payroll without re-keying a single number.

Working pattern templates

Set up shift templates once — warehouse day shift (6am–2pm), late shift (2pm–10pm), night shift, 4-day week — and they pre-populate timesheets automatically. Margin and markup percentages calculated per pattern.

Free 14-day trial

Stop chasing timesheets on a Friday

Workers submit, clients approve, invoices go out. The whole cycle runs automatically while your team focuses on filling more roles.

What our customers say

All testimonials are from named UK recruiters. Verifiable on LinkedIn.

Run your temp desk
without the spreadsheets.

From first timesheet submission to paid invoice, the whole process runs inside ATSpro \u2014 automatically.

14-day free trial \u00b7 No credit card required \u00b7 Full access from day one

Book a 20-minute demo

Timesheets & invoicing FAQs

Do workers need to create an account to submit timesheets?
No. Workers receive a secure link each week which takes them directly to their timesheet portal. There is no account creation or password required. The link is unique to that worker and that week, so it’s both secure and frictionless.
Do clients need to create an account to approve timesheets?
No. Clients receive a secure approval link by email. They click through to see all pending timesheets for their workers, can review individual entries, and approve everything with one click. No account, no login, no system to learn.
How does ATSpro calculate timesheet totals?
ATSpro uses the pay rate and charge rate set on the placement record. When a worker submits their hours, the system calculates the total based on the rate type — daily, hourly, or weekly. Overtime rates and weekend rates can be configured per working pattern. Expenses are added as separate line items.
Which payroll systems does ATSpro export to?
ATSpro exports approved timesheets in Sage 50 / Sage Payroll format, Xero Payroll format with earnings types, QuickBooks Payroll format, and a generic CSV for any other payroll or finance system. Invoices sync directly to Xero, QuickBooks, and FreeAgent via API.
Can I set up different rates for different shifts?
Yes. ATSpro’s working pattern templates let you configure multiple shift types — day shift, late shift, night shift, 4-day week — each with its own pay rate, charge rate, and margin. These populate timesheets automatically based on the pattern assigned to the placement.
Is there a free trial of ATSpro timesheets and invoicing?
Yes — 14 days, full access, no credit card required. All timesheet and invoicing features are available from day one. After the trial it is £49/user/month with no long-term contracts.

Explore more ATSpro features

Or return to the ATSpro home page, see how ATSpro compares to JobAdder, or browse our recruitment glossary.